FAQ


How do I become a member of Whovian Running Club?

Can I participate if I live outside the United States?

What is the cost of each virtual race? Where does my money go?

Do I have to submit my time or prove that I completed the run?

Do I have to run on a specific day?

I just registered for an event, when will I get my medal?

I think the post office lost my medal! Can you send me another one?

How long is registration open? How do I make sure I get a spot?

I have a great idea for an event/medal! Can I make a suggestion?

How do you select your charity partners? Can I recommend a charity?

How do I become a member of Whovian Running Club?

There are no membership lists, no dues and no fees. We are simply a community of Whovians who are interested in getting fit, collecting some awesome DW bling, and defending the Earth…just like the Doctor. You become a "member" of the Whovian Running Club simply by “liking” us on Facebook and admitting that you are completely ready to drop everything if a little blue box should happen to show up on your doorstep.



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Can I participate if I live outside the United States?

Yes! We love our international companions! We will gladly ship our medals anywhere in the world! All we ask is $4 US to help defray the cost of international shipping. This doesn’t completely cover the cost, but it does help us maximize our contribution to our charity partners.



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What is the cost of each virtual race? Where does my money go?

While there may be some exceptions, most events will be $25. The registration covers the cost of your 'racey-wacey' custom finisher's medal, neck ribbon, and administrative expenses like postage, envelopes, etc. Everything else is donated to the charity partner for that event. Whovian Running Club is completely non-profit. Our goal is that approximately 65 to 70¢ of every dollar will go to our charity partners.



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Do I have to submit my time or prove that I completed the run?

WRC does not require you to post "proof" of your run as we operate on the honor system (unless you are from Planet Raxacoricofallapatorius...then we demand proof!) If you're registered, you will get your medal...it's up to you to complete the distance.



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Do I have to run on a specific day?

Sometimes we encourage members to complete their distance on a specific day to celebrate a particular event or anniversary from Dr. Who (like an actor’s birthday, etc). That said, you can complete your run/walk anytime you want! The suggested run day is just that: a suggestion.

Injured? Please wait until you're healthy! If you've registered, you will receive your medal no matter what. Please complete the distance when you are able to so safely.



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I just registered for an event, when will I get my medal?

It's a lousy answer, but the answer is "it depends." Our medals typically arrive a few days after registration closes. We then individually repackage all of the medals, give them a team of Time Agents and send them your way. To confuse average humans, we place a perception filter on them to make them look like normal 21st century US Postal Service mail carriers…and so we don’t have to tell Capt. Jack to “stop it” every five minutes. The TARDIS will also send you a message to your email inbox with tracking information so you can monitor your medal’s progress through the Time Vortex. Depending on your distance from Connecticut (where we are based), and the number of hours your Time Agent spends in bars looking for a bloke named Alonso, it can take anywhere from 3-14 days.



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I think the post office lost my medal! Can you send me another one?

Your medal may not be lost! The reality is that the post office doesn't always scan every package at every step in the process. So while the tracking information will show the package taking a really long time, it may have already arrived at your local post office. We've had several instances where a package seemed to time travel instantly from the sorting facility to someone's mailbox on the other side of the country. The "standard" delivery time in the US varies from 2-7 business days depending on your distance from Connecticut…and if you’re in Cardiff…the Rift can be a nightmare for post times.

Additionally, it is your responsibility to make sure we have the correct address. Please double check your address when you register and let us know if there was a mistake. Also, if you move after you register, you need to provide your new address as the post office doesn’t typically forward packages.

Despite all our best efforts, sometimes medals are entrusted to idiots like Adam and get completely lost. When that happens, we will replace the medal. Unfortunately, if the event is sold out, we will have to wait until we reorder the medals later during our “second chance” event. Either way, we promise we’ll make it right.



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How long is registration open? How do I make sure I get a spot?

Registration for each event will be open for about a month or until we reach the announced registration limit. Typically, we will order the medals about a week after registration opens with our best guess on how many we will need. While WRC hasn’t had any events sell out yet, our sister organization, Hogwarts Running Club, has had two events sell out in the last two years. We will do our best to avoid this happening, but as more people discover the joy of Whovian Running Club, the demand for medals will inevitably increase. The best strategy is to register the first week an event is open.



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I have a great idea for an event/medal! Can I make a suggestion?

Absolutely!!! We love your ideas! Will we make it happen? We'll sure try! We've usually got a full slate of races already planned for the year, but if your idea is unmatched in its awesomeness, we'll gladly make room on the schedule. Send us the idea and let’s see what we can do!



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How do you select your charity partners? Can I recommend a charity?

No charity can contact us and become a charity partner. All charity partners must be nominated by a member. Charity nominations should be sent to brian@whovianrunning.org

We are proud that the selection of each and every one of our charity partners started with an WRC member telling us about a charity they care about. We are always looking for charity partners making a direct impact on their communities and welcome any ideas you might have, but some charities are a better fit and some are not. While large, well-known charities, like the American Red Cross and Susan G. Komen, are awesome and do incredible work, they aren’t hurting for donations. We prefer to focus on lesser-known charities where our contribution will make a dramatic impact and help us #AllonsyForCharity!

That said, Whovian Running Club, has its roots in a group known as Run for Galgos. As such, we will regularly support organizations committed to saving Spanish Greyhounds (known as “galgos”) and you will see these charities as repeat charity partners for years to come.



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